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6.2.4. To make decisions on the basis of a simple majority vote. In the case of equal votes, the Chairperson shall be entitled to an
additional casting vote.
6.25 Nominations for election to the Executive Committee shall be in writing and be supported by a proposer and seconder, both
being Full members of the Club, and submitted to the Honorary Secretary 21 days before the Annual General Meeting. In . the
event of there being more nominations than there are places available on the Executive Committee, the selection shall be by
secret ballot. Similar criteria will apply for the nomination of candidates for the election of Officers.
7. GENERAL MEETINGS
7.1 The Annual General Meeting of the Club shall be held not later than the end of Novemberand before the Annual General Meeting
of the Devon Bowls. Twenty eight clear days written notice shall be given to members of the Annual General Meeting by
circulating a copy of the notice to every member at their home address and posting the notice on the Club notice board.
Members must advise the Secretary in writing of any business to be moved at the Annual General Meeting at least 21 days
before the meeting. The Secretary shall circulate or give notice of the agenda for the meeting to Members at least seven days
before the meeting.
7.2. The business of the Annual General Meeting shall be to:
7.2.1 Confirm the minutes of the previous Annual General Meeting and any General Meetings held since the last Annual General
Meeting.
7.2.2 Receive the audited accounts from the Treasurer.
7.2.3 Receive the annual report of the Executive Committee from the Secretary.
7.2.4 Elect an independent Auditor who is not a Club Member of the club
7.2.5 Elect the Officers of the club ie: Chairperson, Secretary, Treasurer and other Club officials who constitute the Executive Committee.
7.2.6 Review Club subscription rates and agree them for the forthcoming year.
7.2.7 Transact such other business received in writing by the Secretary from Members 21 days prior to the meeting and included on the
agenda.
7.2.8 The agenda shall provide for "any other business" but Members should be mindful in normal circumstances other items should be
referred to the Executive Committee to be dealt with at the appropriate time. Proper, notice as set out in Paragraph 7.2.7 shall be
given for important Annual General Meeting business
7.2.9 The Club's financial year shall be deemed to end on the 10th October.
7.3 General Meetings may be convened by the Executive Committee or on receipt by the Secretary of a request in writing from not less
than seven Full Members of the Club.
At least 28 days notice of the meeting shall be given.
7.4 At all General Meetings, the Chair will be taken by the Chairperson or, in their absence, by the Vice Chairperson, or in the unlikely
event of their joint absence by a deputy appointed by Full members attending the meeting.
7.5 Decisions made at a General Meeting shall be by a simple majority of votes from those Full Members attending the meeting. In the
event of equal votes, the Chairperson shall be entitled to an additional casting vote. The exception being when motions or alterations
to the Constitution shall only be deemed to be passed when at least two thirds of the eligible votes cast are in favour. See paragraph
8.1 for further guidance.
7.6 A quorum for a General meeting shall be 25% of the members eligible to vote. The quorum or Executive Committee meetings
to be six members.
7.7 All Full Member of the Club shall be entitled to vote at General Meetings.
